After a hiring campaign closes, recruitment teams are left with calendars full of interview slots, panel meetings, and assessment events that are no longer relevant. Whether you recruited 5 people or 50, the interview schedule that served you during the campaign becomes clutter once hiring decisions are made.
What interview calendar data typically includes
- First and second-stage interview slots (individual and panel)
- Briefing calls with hiring managers
- Internal calibration and decision meetings
- Assessment centre sessions
- Offer and rejection call slots
- Recurring slots blocked out for interview availability
All of this accumulates quickly during a busy hiring period. A single recruitment campaign for 10 hires across three roles might generate several hundred calendar entries over the course of a few weeks.
Why clearing interview calendars promptly matters
- Privacy: Interview calendars often contain candidate names in event titles. Clearing completed campaign data is a practical step toward data minimisation
- Reusability: A shared recruitment calendar that is cleared after each campaign is clean and ready for the next one without confusion about which entries are current
- Hiring manager experience: Managers who participated in the interview process do not want historical interview slots visible in their calendars long after the campaign ended
Clearing interview calendars with WipeAway
- Confirm that all hiring decisions are finalised and any post-offer administration is complete
- Set your cut-off date to the last day of the recruitment campaign or the date final offers were made
- Sign into wipeaway.app with edit access to the interview calendar(s)
- Select the relevant calendars
- Review the event count and confirm
Data retention: Some organisations retain interview records for a period in case of hiring decisions being challenged. Confirm your HR data retention policy before clearing interview calendar data. If records need to be kept, export the calendar as an ICS archive first.
After clearing
The shared interview calendar is clean and ready for the next campaign. Brief the recruiting team and relevant hiring managers that the calendar has been reset. If you use recurring interview slots or standing availability blocks, these can be re-added for the next campaign.