When new employees join an organisation, they are typically given access to shared team calendars and may be assigned calendars that previously belonged to another employee. Starting with a clean or appropriately-cleared calendar helps new starters focus on current and upcoming events rather than navigating months of irrelevant history.
When someone steps into a role previously held by another employee, they often inherit that person's calendar. A senior manager's calendar containing 18 months of previous meetings and one-to-ones is not a useful starting point for the new person in the role. Clearing the historical events gives the new employee a practical working environment from day one.
If a new team member is joining a long-established team, the shared team calendar may contain years of history. It may be worth clearing older entries so the new joiner sees only current and recent activity.
Some roles come with access to resource or room booking calendars. If these have accumulated significant history, clearing them as part of handover ensures the new person starts with a clean view.
Tip: Combine calendar clean-up with the account setup step of your onboarding checklist. Running both together as part of a standard IT onboarding process ensures every new starter begins with a consistent, clean calendar environment.
Not all historical calendar entries should be cleared. Preserve:
Set the cut-off date carefully to ensure these are preserved.