How to Bulk-Delete Calendar Events for a Departing Employee

When an employee leaves an organisation, their Google Calendar may contain months or years of meeting history, recurring series, and shared event data. As part of the offboarding process, IT teams often need to clear this data — particularly from shared calendars where the departing employee's events remain visible to colleagues.

What typically needs clearing when an employee leaves

• The departing employee's primary calendar: Personal meeting history that should not persist in the account after departure
• Shared team calendars they managed: If they owned or managed shared calendars that other staff depend on, those calendars need to be cleaned and ownership transferred
• Recurring meetings they organised: Regular team meetings, one-to-ones, and recurring series that are no longer relevant after their departure

Step 1: Transfer calendar ownership if needed

If the departing employee owns shared calendars that other staff depend on, transfer ownership before their account is suspended:

1. Go to Google Admin Console → Directory → Users → select the user
2. Click More → Transfer Google Calendar events
3. Transfer to the appropriate successor or a service account

Step 2: Clear historical events from their calendars

Once ownership is transferred (or if you are managing their calendar via admin access), use WipeAway to clear historical events:

1. Grant your admin account edit access to the departing employee's calendars via the Admin Console
2. Sign into wipeaway.app with your admin account
3. Select the relevant calendars
4. Set the cut-off date to the employee's last day
5. Review the event count and confirm

Step 3: Handle shared calendars they contributed to

Events that the departing employee added to shared team calendars (as opposed to their own calendar) will remain in those calendars unless separately cleared. Decide whether to retain these events (they may still be relevant to the team) or clear them as part of the offboarding.